I was using a paper planner for my week. I would look at my spreadsheet for the term, check we were on track for the week we were on, and fill in the blanks for each subject at the end of the previous week while everything was still fresh in my mind. I know many prefer Sunday evenings for this tasks, but by then I've forgotten what chapters we just read!
Anyway, I got tired of writing things down each week, so decided to print out the plans ahead of time. I took one sheet of my spreadsheet for just the readings. As you see below, I included the week number on the left, and five days in our week. I put day numbers instead of Monday through Friday, though, so if we have a difficult day or field trip somewhere, we can do "day 5" on that day, which is just free reads in the reading slots, and stay on track. This sheet is slid into a plastic page protector, so the markings you see are dry erase pencils. I started off not checking things, but it was hard to remember when he started wanting to skip around, so by the third week, I was marking each item. After week 4, I'll just print out the next part of the spreadsheet and can toss this one, or save for our physical records.
In the same page protector, on the other side, is the weekly sheet. Day 5 here is marked as optional, but we can usually get a few check bubbles filled, even when other activities are happening. I put the dates above for illustration purposes, and because I take a picture at the end of the 5 days for our records.
On the left is every single subject that we include in our homeschool. An X means we didn't get to it, and the numbers in the "Maths" row are the lesson numbers (he takes about 2 days per lesson). "DL" and "RS" in the "Spanish" row are DuoLingo and Rosetta Stone. By each "Read", I have a suggested subject, but they don't always work out exactly - we follow the list above. I placed Rosetta Stone on the same days as Typing and Singing, as all three of those are done on my computer, and I'd rather not have him on it often, but all at one shot.
I have a suggested focus area for Math Facts ($, addition/subtraction, and multiplication/division) but have not yet been consistent in this area. "Read aloud" means he reads to me a page or two from a school book or poetry, his choice. "Read alone" is reading a chapter in a simple chapter book to himself. All other readings I am still reading aloud, including Shakespeare (twice weekly) and Plutarch.
Hopefully you can see the balance. If he is going to play on the piano, its done after math to release tension that inevitably causes. We choose either timeline or map work, depending on what the readings that day ask for. I have daily subjects mostly at the top of the page, but I also have this in an order we can follow from top to bottom. We don't always go in that order, as I do let him choose, but if he's at a loss, I simply choose in this order. I tried to evenly spread the subjects that are once or twice a week out so that about the same time is necessary each day, except Day 5.
Now, in addition to my one sheet wonder above, I do have some notebooks. We have a notebook just for math that we pull out daily, instead of a textbook and workbook. I have a Spanish notebook with a nice curriculum printed out in it, but we aren't currently using it. And then, I have a folder where I store art and music, which I'll say more about below, and a miscellaneous notebook where I store everything else, but only pull out about once a month.